Expense reimbursement - Knowledge base

We reimburse reasonable, work-related expenses. “Reasonable” means what a thoughtful person would spend of their own money on a business trip or work task.

What’s covered

Category	Covered	Not covered
Travel (business trips)	Flights, trains, approved hotels	First-class upgrades (unless pre-approved), personal side trips
Meals (travel days)	Up to $XX/day	Alcohol (unless a team event)
Home office	See home office setup	Furniture beyond the stipend
Software and tools	Role-specific tools with manager approval	Subscriptions that duplicate company-provided tools
Team events	Team lunches, offsites with manager approval	Events without prior budget approval
Learning & development	Courses, books, conferences within the annual budget	Items outside the L&D budget cap

When in doubt, ask your manager before spending.

How to submit

Log in to the expense tool (link in the HR portal).
Create a new report and attach receipts for every line item over $XX.
Select the appropriate expense category and add a brief business justification.
Submit for manager approval.

Deadlines: Submit expenses within 30 days of the expense date. Late submissions may be declined.

Approval and reimbursement

Manager approves the report.
Finance reviews and approves within 3 business days.
Reimbursement is paid via payroll on the next pay cycle, or via direct ACH within 5–7 business days (depending on your setup).

Corporate card

Some roles have access to a corporate card. Corporate card expenses still require receipts and business justifications in the expense tool—they are not auto-approved.

Travel bookings

Use the approved travel booking tool for flights and hotels. Booking outside the tool requires prior approval and may not be reimbursed at full cost.

Last modified on October 5, 2026